Vice President of Safety

Full-Time | Eagan, MN, US

The Vice President of Safety will be responsible for oversight of Bay & Bay Transportation Safety activities including oversite and direction for driver orientation and training programs, incident evaluation and management and all safety compliance.  The Vice President of Safety will provide overall strategic direction and leadership in establishing a safety sensitive culture for all divisions of the Company.  This role will be responsible for the creation of Safety policies and procedures, ensuring compliance with all, FMCSA, DOT, and OSHA standards, and the development and implementation of training and safety programs for all drivers (company, contractors and leased), all of which will reinforce our safety efforts and contribute to a system-wide reduction of accidents and injuries.

In addition, this role is responsible to support business improvement by meeting personal and departmental goals and objectives timely and effectively.

Day-to-day responsibilities include but are not limited to

  • In partnership with Operations management, establish a comprehensive clear vision and compelling Safety goals; develop effective strategies and plans to achieve them; leverage company’s strengths; align resources well; anticipate challenges/barriers and develop contingency plans
  • Effectively drive, influence, and reinforce change efforts within and across the organization; manage resistance of drivers and others to optimize opportunities and capabilities
  • Organize resources and build alliances to achieve the Company’s Safety goals and increase efficiency by leveraging synergies across the organization
  • Participate in pivotal decisions as they relate to strategic safety initiatives and operational activities
  • Partner with senior leaders and provide guidance and support to ensure alignment with strategic plans and initiatives 
  • Implement policies, procedures and processes as deemed appropriate by the senior leadership team 
  • Manage, develop, and mentor direct reports, manage work allocation, performance evaluations, and the building of an effective and efficient team dynamic

Leadership and management responsibilities include but are not limited to

Safety Culture 

  • Oversee and ensure compliant processes in place to manage driver violations and discipline
  • Champion and promote a zero-accident strong safety and compliance culture implementing programs to ensure co-worker and driver safety and company regulatory compliance 
  • Initiate activities designed to empower managers and employees to lead safety efforts within their locations, working closely with the Operations and HR teams 
  • Lead all safety activities and initiatives Company-Wide 

Safety Strategy & Performance 

  • Improve safety performance with a goal of no less than top quartile industry performance 
  • Provide analysis of significant risks to leadership by evaluating the effectiveness of initiatives through safety assessments and compiling and interpreting data to identify gaps. Develop and implement action plans to mitigate risks
  • Lead and manage a high-impact and metric-based safety program and ensure it is communicated, embraced  and managed throughout the organization (ensure successful FMCSA/CSA scores and relevant communications to nurture and improve our competitive standing)
  • Ensure accurate and timely internal and external reporting on safety metrics 
  • Develop and execute the department’s strategic plan, updating annually and as needed throughout the year

WAR REPORT

  • Manage and communicate all KPI’s related to Safety/Risk Management
    • Accidents Register
    • SafetyHold Drivers
    • CSA – Inspections ( TPI / Lytx Rair) – Post at terminals
    • Crash History – CSA BASICS
      • APPM – Accidents Per Million Miles
      • APPM ALL – All Preventable Accidents Per Million Miles
    • Cargo Claims / Unreported Damage
    • Record ALL Accident types YOY to define trends and opportunities for training

Safety Incidents & Enforcement (including Training)

  • Lead incident investigation process, including cause analysis and identification of corrective action plans. 
  • Provide supervisor and management training on root cause analysis.
  • Interface with regulatory bodies (OSHA, DOT, EPA, and State/Local Regulators). 
  • Assist facilities management team in ensuring required regulatory permits are acquired, required reports are submitted to regulatory agencies and any site permit conditions (e.g. recordkeeping, process safety management (PSM), storm water, special waste, etc.) are met. 
  • Oversee Accident Review process
  • Oversee other training processes to include emphasis on hours of service, driver qualifications, vehicle inspections and OSHA
  • Facilitate the completion of a company-wide annual training plan. (HOS, Compliance, SafetyHold)
  • Manage the response to all safety inspections (for all shops) and inquiries from government agencies (e.g., OSHA, DOT recordable incidents, cargo losses, lost time personal injuries and/or another violations), including the negotiation of any settlement agreements 
  • Ensure control and regular improvements in all Workers Compensation programs and activities
  • Implement and manage early return to work programs

Driver Orientation

  • Ensure outstanding leadership and collaboration with Operations, Maintenance, Recruiting, Payroll/HR and other partners to secure Best In Class Driver Orientation processes
  • Oversee and manage training process for DriveCam Lytx
  • Partner with Operations and Recruiting to ensure driver qualifications are reviewed regularly and are up to date; ensure that any adjustments and/or changes are reviewed with (and approved by) senior leadership and rolled out timely and effectively

Record Keeping and Compliance

  • Oversee and manage all documents, files and record keeping for drivers in order to maintain DOT regulations and requirements in addition to managing driver qualification processes per DOT/FMCSA standards to ensure compliance
  • Communicate to all relevant staff and leaders regarding compliance and/or any changes, per DOT/FMCSA
  • Maintain driver DQ files, Medical Certifications, and self-certifications (and ensure all are up to date)
  • Manage annual review process for MVR’s
  • Manage other Driver Qualification Processes per DOT/FMCSA standards to ensure compliance, including but not limited to: CDL license
  • Manage driver SMS Basic scores using SMS, A&I, FMCSA Portals and 3rd party applications (TPI Performer)

Other Responsibilities 

  • Oversee and manage the MTA Events such as: Truck Driving Championship and Special Olympics Convoy events
  • Oversee the Top Dawg/Driver Appreciation events
  • Oversee and manage the Insurance Renewal process for Workers Compensation and Property/Casualty
  • Oversee and manage the claims and insurance processes as they occur, as well relevant staff members
  • Oversee and manage the Owner Operator Insurance and Renewal process and Occ/ACC
  • Oversee and manage the licensing/permitting- asset management processes
  • Serve as the corporate representative for industry safety associations 

Personnel management/development, including but not limited to:

  • Complete staff performance reviews timely and effectively
  • Promote, hire or replace team members as needed, to keep our abilities at a level that matches our business needs and/or industry trends
  • Direct and manage team member’s activities (including delegating duties as appropriate) in alignment with their respective department goals and in support of the overall Company goals
  • Lead and ensure team members are accountable, meet deadlines timely and are results focused
  • Ensure team members operate, interact and communicate in a respectful and professional manner consistently
  • Encourage effective and efficient personnel performance through team building, leadership, motivation, training, coaching and professional development and growth
  • Address performance concerns timely and effectively
  • Establish departmental procedures, work instructions and/or measurement systems consistent with Company policies, processes and directives (as needed)
  • Display open communication with all related personnel of the Company
  • Create and support a culture of strong, engaged, challenged, productive and loyal team members

Note: These are the major functions and accountabilities required of the position and are the predominant criteria by which performance will be assessed.  OTHER DUTIES AS ASSIGNED.

Requirements

  • Bachelor’s degree in Safety Management, Environmental or related field preferred 
  • 10+ years’ progressive experience in safety management in the trucking industry preferred; prior experience managing people with strong leadership competencies required 
  • Strong background in occupational safety, transportation safety and environmental compliance preferred
  • Certifications in Safety preferred (NATMI – CDS); knowledgeable of FMCSA, DOT and OSHA standards
  • Demonstrated leadership ability, confidence and executive presence 
  • Outstanding partnership with senior leaders
  • Results oriented, able to demonstrate influence and impact on business decisions (beyond reporting results)
  • Demonstrated analytical and quantitative skills, including effective data analysis, investigative problem-solving skills and the ability to make sound decisions
  • Demonstrated safety technology knowledge and experience
  • Strong cultural advocate with dynamic personality to motivate, develop and inspire others
  • Collaborative, adaptable and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives
  • Outstanding communication skills; excellent oral and written skills, ability to process information and make thoughtful, creative, and timely decisions
  • Ability to adapt to changing business and driver needs with ease and confidence; respectful and professional in high stress situations; strong sense of urgency
  • Conducts self with integrity, professional ethics, and follows through on commitments
  • Proficient in Microsoft Office Suite

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Apply Online

Online applications can be submitted through Workforce Now®. For questions or assistance, contact us.

Bay & Bay is equal opportunity, affirmative action, and veteran-friendly employer. We encourage qualified women, minorities, individuals with disabilities, and veterans to apply.